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GUIDELINES & CALL FOR ABSTRACTS
 
  • Guidelines for Oral, Poster and Workshop
  • Guidelines for Clinical Photographs
 
The Congress

The second World Congress of Optometry “Accessible, quality vision and eye health", is a collaborative effort between the World Council of Optometry (WCO) in partnership with Asia Pacific Council of Optometry (APCO) and India Vision Institute (IVI) in India. The Congress will rotate across the world biennially ensuring sustainable support for the development of the profession. 
 
The World Congress will serve as the global platform where practitioners, educators, researchers, vision scientist, public health experts will share expertise and engage in the development of the future of the profession. The Congress will have two principal tracks: scientific and educators. The “Educators’ track of the Congress will offer lectures, workshops, symposia and poster presentations maximising the opportunity to advance the optometric education agenda across the world and through that support the sustainable development of highly needed human resources.
 
The structure of the Congress will enable attendees to come together for sessions of common interest during the duration of the event. The programme will aid in  supporting local Continuing Professional Development (CPD) schemes for Optometrists such as CET (England) and COPE (USA).
 
We warmly invite you to participate in the Congress programme by submitting abstracts for oral and poster presentations for this event.
 
Who can present an abstract?

Optometrists, Ophthalmologist, Vision Scientists, Educators, Public health experts, Researchers and Students can present their work on current clinical and basic science advances, research and education. There is a limit of three abstracts an individual may submit as the main author.  There is no limit on the number of times you appear as co-author. Please remember that if your submission is accepted as the main author, you are expected to attend the Congress to make the presentation.
 
Any changes on the presenter of the abstract, must receive the approval of the Scientific Committee to do so.
 
 
Type of submissions

The structure of the Congress includes: lectures presentations, workshops (clinical and or educational), poster presentation, theme based short presentations, symposia, poster presentations.
 
The Congress will receive submissions for:
  • Lectures
  • Research
  • Case studies
  • Clinical findings
  • Public health
  • Education
 
The formats will include oral and poster presentations.

  • Lecture presentations will be no more than 50 minutes in length
  • Short presentations of 15 minutes with an additional 5 minutes for questions and answers are invited on research or clinical topics, case studies etc
  • Round table discussion on a particular theme (symposia)
  • Educator and clinically related workshops
  • Poster presentations which will be displayed during the congress
 
The Scientific committee may allocate submissions to either oral or poster, although indications of preference can be submitted.
 
Lecture abstracts

Lecture abstracts submitted in a specific specialty will be listed under a specific track/topics. Lecture submissions are encouraged that offer new and innovative findings in a particular topic, update and evidence based medicine relevance topics.
 
Research abstracts

Research abstracts are complete studies with scientific and /or clinical significance.  There is statistical management of data and a sound methodology to test a hypothesis. They test and contain evidence of a result that contributes to knowledge. The conclusions seem to be justified by the results presented.
 
Case study based abstracts

Case study based abstracts cover one or several clinical cases of scientific relevance and/or unusual nature.  They describe the findings, used methodologies, complications and outcomes. They could present innovative treatment and its outcome(s) that potentially challenge conventional clinical practice. The abstract highlights new information, or a unique treatment or management, clinical governance structure or service delivery model.  Cases must adhere to relevant legal and ethical requirements regarding patient confidentiality. There is some statistical management of data involved.
 
Educational abstracts

Educational abstracts provide information relating to the evaluation of an established educational course, learning experience, scheme or approach highlighting its strengths or weaknesses. They can also present an original approach to an aspect of education, training, assessment or continued professional development that has been developed or evaluated.
 
Poster abstracts

Poster abstracts can cover research, public health, education or clinical themes. The Scientific committee may allocate submissions to either oral or poster, although indications of preference can be submitted.
 
Workshops

Workshops can cover an area listed under the tracks and topics that can be of benefit to an educator, clinical practice, public health efforts etc.
 
Ocular related photographs

Call for clinical photographs (photos) related to clinical application complementing the programme.
 
The Scientific Committee

The Scientific Committee is responsible for receiving, reviewing and making decisions on the selection of photograph abstracts. The Committee is comprised of experts representing WCO, APCO and IVI.  Members of the Committee are required to declare any conflicts of interest they may have with any of the abstracts submitted and in such cases that committee member will not take part in the review of any such photograph abstract.
 
The Committee will make the final decision on the abstracts selected, the timings and format of presentation. Selected presenters will be advised on any changes in the Congress programme as soon as feasible possible.
 
The Committee may request any further information and/or clarification on the abstracts submitted in order to make a final decision. Decisions of the Committee are final.
 
Abstract Submission Requirements

Please read the information below carefully when preparing your abstract. You can fill in the information required directly through the Congress website. The Scientific Committee will assess submissions based on the criteria and requirements established and will communicate its decision to the author(s) accordingly:
  • Clearly indicate if submitting for an oral presentation, poster presentation or workshop or your preferred option for presentation. The committee may allocate submissions to either oral or poster, although indications of preference can be submitted
  • Clearly identify if your submission is for the scientific or the educational track of the Congress
  • Clearly identify the theme under which your submission should be considered
  • Maximum of 400 words excluding title
  • All submissions must be in English.
  • Submissions must include the title, lead author and co-author’s names, affiliation and contact information. You should also include a brief biography - maximum 150 words - including your professional qualifications (degree and which year you received the degree), and current work at the time of submission. The lead author should be the presenter and will be requested to provide a curriculum vitae if the presentation is being considered for CPD points or credit
  • Abstracts for scientific oral presentations should include the purpose, methodology and methods, results and conclusion. Other oral presentations should include a background of the proposed material to be presented with either some analysis of data or analysis of the situation and recommendations
  • Case Reports should include case history, objective, measurements, assessment/diagnosis, case management and discussion
  • Posters abstracts should include the purpose, method, results and conclusion
 
Evaluation criteria

The abstract evaluation criteria are:
  • Scientific/clinical relevance and novelty
  • Sound methodology
  • Clear and concise description of the findings and
  • An acceptable conclusion based on the findings
The Scientific Committee will assess all submissions using these criteria.
 
Author Agreements

Authors submitting an abstract agree to the following
  • If selected the lead author must attend the Congress to present the abstract. The author is responsible to fund his/her attendance to the conference
  • The work reported in the abstract has been carried out by the author(s)
  • The author(s) is/are responsible for the contents of the work presented
  • Any changes in the content or availability of the lead author must be notified to the Scientific Committee immediately
  • The author(s) will disclose any commercial relationship or conflict of interest relevant to the content of the abstract
  • If selected the author(s) agree to the abstract being presented in the Congress programme and other communication and marketing material
  • Presenters of poster abstracts are responsible for bringing their posters and for taking them away at the end of the congress
  • Authors are expected to be present at their posters during their allocated presentation session
  • Abstracts submitted for consideration should not be subject to copyright restrictions arising from pre-existing agreements or transfer. They should also not infringe existing Intellectual Property Rights (IPRs). Presenters will be required to sign a statement of declaration before submitting an abstract. WCO, APCO and IVI are neither liable nor responsible for any misinformation presented by the presenter
 
Theme categories

The Congress Scientific track will receive submissions under the following themes:
  • Refractive errors (RE)
  • Contact lenses (CL)
  • Binocular vision, Functional vision, Behavioural Optometry (BV)
  • Paediatrics (P)
  • Rehabilitation (low) vision, geriatrics and aging (LVA)
  • Visual science, optics and ophthalmic lenses (VS)
  • Refractive surgery (RS)
  • Environmental vision (EV)
  • Sports vision (SV)
  • Global eye health (GH)
  • Public health (PH)
  • Human resources development (HRD)
  • Anterior segment disease and ocular surface disorders (AS)
  • Posterior segment diseases (PS)
  • Glaucoma (GL)
  • Ocular and Systemic Pharmacology (OSP)
  • Systemic diseases-management and impact on the visual system (SD)
  • Vision and Neurological disorders (VN)
  • Practice management (PM)
 
The Congress Education track will receive submissions under the following themes. Please check the Appendix for details in the sub-topics under each theme. 
  • Educational assessment and strategies in providing quality academic and clinical optometric education and patient care
  • Collaborative international exchange programs related to education and student learning
  • Educational considerations and challenges in the Optometric profession
  • Diabetes – A Global epidemic
 
Timeline

Abstract submission for Oral, Poster and Workshop is closed
 
Authors will receive written notification of abstract acceptance by End of May, 2017. We encourage early submission to allow for any clarifications and/or corrections before the Scientific Committee reviews submissions.
 
All presenters will be required to register for the Congress no later than June 10, 2017.
 
If you have any questions, please contact us on abstract@worldcongressofoptometry.org
 
Publication

The abstracts will be published on the Congress website. Abstracts should be submitted in clear and concise English. The author is responsible for using correct grammar and spelling.
 
 
 
The Congress

The second World Congress of Optometry “Accessible, quality vision and eye health", is a collaborative effort between the World Council of Optometry (WCO) in partnership with Asia Pacific Council of Optometry (APCO) and India Vision Institute (IVI) in India. The Congress will rotate across the world biennially ensuring sustainable support for the development of the profession. 
 
The World Congress will serve as the global platform where practitioners, educators, researchers, vision scientist, public health experts will share expertise and engage in the development of the future of the profession. The Congress will have two principal tracks: scientific and educators. The “Educators’ track of the Congress will offer lectures, workshops, symposia and poster presentations maximising the opportunity to advance the optometric education agenda across the world and through that support the sustainable development of highly needed human resources.
 
The structure of the Congress will enable attendees to come together for sessions of common interest during the duration of the event. The programme will aid in  supporting local Continuing Professional Development (CPD) schemes for Optometrists such as CET (England) and COPE (USA).
 
We warmly invite you to participate in the Congress programme by submitting interesting clinical photographs (photos) related to clinical application and be considered for a photograph contest at the Congress.
 
Who can present the clinical photograph(s)?

Optometrists, Ophthalmologist, Vision Scientists, Educators, Public health experts, Researchers and Students can present their work on current clinical and basic science advances, research and education. There is a limit of three photographs an individual may submit on the categories mentioned below.
 
Any submitted photograph must be approved by the Scientific Committee to be considered by the judges for the contest.
 
 
Photograph submission requirements

The structure of the Congress includes: lectures and short presentations, poster presentations and clinical workshops. Photography will complement the programme.
 
Please read the following information carefully when preparing your photograph(s) for submission. You can fill in the information required in the downloadable form or directly through the Congress website. The Scientific Committee will assess submissions based on the criteria and requirements established and will communicate its decision to the author(s) accordingly:
  • Clearly indicate for which thematic area you are submitting your photograph (eg. cornea, retinal disease, etc.) and the describe in less than 75 words the detail of the finding
  • Submissions must include the title, lead author and co-author’s names, affiliation and contact information. You should also include a brief biography - maximum 150 words - including your qualifications and current work. The lead author should be the presenter
  • Photographs should be presented in jpg, tiff, gif or bmp formats. Images should not have been modified, altered or retouched using any software or computer program such as Adobe Photoshop. 35mm slides or printed photographs will not be accepted. Images obtained using equipment such as Topography or Optical Coherence Tomography (OCTs) are acceptable
  • Written information on the photographs must be sent in Word using Arial font size 11
  • Photographs submitted to this call must have the signed informed consent of the patient. In case this material is from children, the agreement of the parents or guardians authorising its use must be included. This is to guarantee that the dissemination of the photographs will be solely for academic purposes and not for profit making and following international ethical standards that enable the sharing of this material
  • If the photographs come from health agencies/institutions the proponent needs to submit the respective permission for its diffusion
 
Evaluation criteria

The evaluation criteria used by the Scientific Committee are:
  • Scientific/clinical relevance and novelty
  • Interesting clinical finding(s)
  • Aesthetic display of a clinical condition or of the interesting findings of the condition
  • Photographic technique(s) used to present the finding
 
Author Agreements

Authors submitting a photograph(s) agree to the following:
  • If selected the lead author must attend the Congress to present the photograph. The author is responsible to fund his/her attendance to the Congress
  • The work presented in the photograph has been carried out by the author(s)
  • The author(s) is/are responsible for the contents of the work presented. The author(s) will disclose any commercial relationship or conflict of interest relevant to the content of the photograph submitted
  • If selected the author(s) agree to the proposal being presented in the Congress programme and other communication and marketing material
  • If selected the photograph must be presented in poster format and the author is responsible for bringing a printed copy along
  • Authors are expected to be present at their photograph during their allocated presentation session
  • Photographs submitted for consideration should not be subject to copyright restrictions arising from pre-existing agreements or transfer. They should also not infringe existing Intellectual Property Rights (IPRs). Presenters will be required to sign a statement of declaration before submitting an abstract. Both WCO, APCO and IVI are neither liable nor responsible for any misinformation presented by the presenter and are exempt of any judicial or extra judicial proceeding
  • The selected photographs maybe published on the Congress website with permission from the author
 
Theme categories

The Congress Scientific track will receive submissions for the photography categories under the following themes:
  • Anterior segment finding(s) including:
  1. lids and lashes and adnexa
  2. lacrimal system
  3. conjunctiva
  4. cornea
  5. lens
  6. uvea
  7. gonioscopy /anterior chamber findings
  • Contact lens related finding(s)
  • Posterior segment finding(s) including:
  1. optic nerve head
  2. macula
  3. retinal/choroidal findings
 
Timeline

The closing date for submission is April 17, 2017
 
Authors will receive written notification of abstract acceptance on End of May, 2017. We encourage early submission to allow for any clarifications and/or corrections before the Scientific Committee reviews submissions.
 
All presenters of photographs are required to register for the Congress no later than June 10, 2017.
 
If you have any questions, please contact us on abstract@worldcongressofoptometry.org
 
 
Publication

The selected photographs maybe published on the Congress website with permission from the author. The written submission(s) must be written in clear and concise English. The author(s) is/are responsible for using correct grammar and spelling.
 
 
 
Weather
24°C maximum daytime temperature in February
8 hours of sunshine per day (69% of daylight hours) in February
10°C minimum night‐time temperature in February
No heat & humidity in February
 
Language
India is a country with more 400 languages and 2000 dialects. While 22 official languages are recognized in the Constitution of India and each state sets its own with their dialects based on this division, Hindi is recognized as the official language of the country. English is recognized as the language of National, Political and Commercial communication.
 
Currency
The Rupee is the official currency of India. The Indian Rupee may be abbreviated in any of the following formats INR, Rs, or symbol.
 
INR are available as paper notes in denominations of 10, 20, 50, 100, 500 and 1000.
 
INR are also available as coins in denominations of 1, 2, 5 and 10
 
Changing money in India is very simple. Upon arrival in India, foreign currencies can be converted into Rupees at foreign exchange counters at airports. These outlets are open 24 hrs. a day / x7 days a week. You can also find Foreign Exchange desks at star‐rated hotels. Traveller’s cheques may not be accepted at all banks or hotels. There are Automatic Teller Machines (ATMs) which dispense cash throughout the city. Although these machines are linked to a specific local bank, all major credit and debit cards, both domestic and international, should be accepted. Kindly note that certain credit cards may not be accepted.
 
www.xe.com
 
Taxis
Taxis are on call round‐the‐clock in Delhi. Air‐conditioned (AC) Radio taxis may be called by dialing +91‐11‐43434343 or +91‐11‐44224422. These taxis have a flat charge per kilometer travelled, and are available at the both the international and domestic terminals of the airport. In addition, there are prepaid taxi counters at the airport for travelling to any part of the city. We advise that hiring private cars and unlicensed taxis must be done with caution and is not recommended for delegates
 
Hotel front desks will normally be able to arrange reliable transport by taxi but they will require 15‐30 mins notice in order to do so. Taxis are willing to wait for you during your intermediate stops at reduced charges. It is simplest to inform the front desk the places you wish to visit, the total time you wish to spend and the number of persons travelling. They would then be able to book the taxi for you at a fixed rate.
 
Local Time
Indian Standard Time (IST) is 5 hours 30 mins ahead of GMT and 10 hours 30 mins ahead of American Eastern Standard Time
 
Smoking Policy
All public areas are non‐smoking except for specifically labeled smoking areas.
  • India Gate
  • Delhi Metro
  • Lotus Temple
  • Humayun Tomb
  • Qutub Minar
  • Red Fort
  • President House
  • Jantar Mantar
  • Jama Masjid
  • Akshardham Temple
 
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India Vision Institute
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Hyderabad - 500 086, Telangana, India 
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